A user group can be marked as a team, which lets you assign permissions and tasks to the whole group at once rather than to individuals. This is controlled by the This role is a team checkbox on the group.
What "This role is a team" does
When a group is set as a team, you can:
- Assign permissions to the entire group in one step (add the team to an item's permissions list instead of naming each person).
- Assign tasks to the whole team rather than to a single user.
Ticking it also reveals the group's Group settings tab (default tags, restrict-new-items options and export limits).
Enable it on a group
- Go to Settings → Users & access → User groups.
- Open the group you want to use as a team (or create a new group with Add user group).
- Tick the This role is a team checkbox.
Use a team for assignment
Once a group is set as a team:
- In an item's Edit permissions panel — under Add access for, choose User group and select the team to grant the whole team an access level.
- When assigning a task — set Assign to → Team so every member is responsible rather than a single person.
Why use a team
- Less maintenance — add or remove people from the group once, and every item and task assigned to that team updates automatically.
- Consistency — the right group of people always has the access and the work, even as staff change.
- Speed — grant access or assign work to many people in a single action.
Tip
Decide early which of your groups represent teams that need shared tasks and shared access, and tick This role is a team on those. Use ordinary groups (without the team setting) where you only need feature toggles and not shared assignment.